ALL TITLE TRANSFER & REGISTRATION INFORMATION

1.  A vehicle application form that our staff will complete with you.

2.  "Current" certificate of title assigned before a notary by seller to purchaser, with the properly released lien, if applicable. If the bill of sale, invoice, or title is notarized, the file will be acceptable

3.  If the vehicle is not exempt from odometer requirements and the back of the title does not contain an Odometer Disclosure Statement, a supplemental Odometer Statement must be submitted. 

4. An authorized agent of a federally insured financial institution may witness assignment instead of a notary when:

• The seller is present.
• A lien is being recorded at the time ownership is transferred.
• A designation of authorized officers on letterhead of the federally insured financial institution (or otherwise identifying the financial institution) is provided as either an original document or a photocopy.  
• NOTE: Act of Donation must be notarized.

5.  Original notarized bill of sale or invoice specifying the actual consideration involved and full description of vehicle. If an invoice from a dealer is submitted, the full description of the trade-in vehicle (if any), and the dealer's current permit number must be indicated.

• It is only necessary to notarize the bill of sale, invoice, or title. However, if a trade vehicle is listed on the bill of sale, it must be notarized.
• If a tax credit is shown on an invoice, the invoice must be notarized.
  • Exception: If the state is a non-notary state, then the invoice is not required to be notarized.
• A separate bill of sale is not required if the selling price is included on a title with a notarized assignment.
• If the vehicle sale occurs in a state with a notarial requirement, the itemized invoice submitted must be the original and notarized. If the original is lost, a certified true copy can be accepted.
• A carbon copy of a bill of sale can be accepted if being submitted from a state that does not require notarization.
• If the seller is from out-of-state, please be prepared to have a copy of the seller's driver's license FRONT and BACK.
• If the seller is a DEALER from out-of-state, the dealer's invoice will have the address and their specific identifying code. 

6.  Original or copy of properly completed UCC-1 form (financing statement) or other security agreement, if a lien is to be recorded.

1.  A vehicle application form that our staff will complete with you.

2.  Manufacturer’s Statement of Origin (MSO) - this is a secure document created by the vehicle manufacturer. The MSO must be assigned from the dealer to the buyer and must be notarized if the transfer of ownership occurred in a state that requires notarization.

3.  Original itemized invoice from dealer to the purchaser, showing complete description (make, year, model, and vehicle identification number) of the vehicle sold, vehicle traded-in (if any), and the dealer’s current permit number.

• If either the invoice or MSO is notarized, the file will be acceptable; however, the invoice must be notarized if a tax credit or a trade vehicle is shown.
• Exception: if the transfer of ownership occurred in a state that does not require notarization, notarization will not be required on the invoice or the MSO.

5.  Properly completed and signed odometer disclosure statement.

6.  Original or copy of properly completed UCC-1 form (financing statement), or other security agreement, if a lien is to be recorded. This can be obtained from the dealer or other entity where financing was secured.

Only the registered owner, the registered owner's agent, or lienholder can apply for a duplicate title.   

• A duplicate title can be issued when the original has been mutilated, lost, destroyed, or never received.   
• A duplicate title may be mailed to an address other than the registered owner's address, if the owner submits a notarized statement or completes the Vehicle Application form authorizing the mailing.  
• A duplicate title cannot be issued in a deceased owner's name, unless duplicate title affidavit section was completed and notarized prior to death.  

Required Documentation:  

• Sign the application in front of one of the Clearview Auto Title & Notary staff members and that will be enough or:
  • Completed Vehicle Application form that we will help you with here to include the completed and notarized duplicate title affidavit.
    • Witness acknowledgment before a notary will be acceptable only if the witness has signed the Vehicle Application form, indicating the owner or lienholder's signature was witnessed on the appropriate section of the form.  

In lieu of the registered owner signing the application, only the following entities can sign the application:  

1. Power of Attorney - A person holding the original power of  attorney/mandate or a certified true copy of the original. The power of  attorney/mandate must be provided.
2. Court Order - A curator or curatrix for an interdicted owner (a person above the age of majority who is declared by the court to be incapable of taking care of his/her own affairs), provided a copy of the current court order is also submitted
3. Bankruptcy - A trustee for the bankruptcy court, provided a copy of the referee's order appointing him as trustee is submitted
4. Company or Corporation - A representative for a company/corporation may sign the application for a duplicate title provided his/her position with the company/corporation is shown on the application.  
5. Lienholder - The recorded lienholder may request a duplicate title without the registered owner's signature, if the lien is to remain on the title. The Affidavit of Non-Possession of Title by Lienholder section must be completed on the application.  

• Proof of lien satisfaction, if applicable. *  
  • Lienholders - When there is an unsatisfied lien indicated on the record, the Affidavit of Non-Possession must be completed by the lienholder and notarized. The duplicate title will be mailed to the lienholder. *  
    • If a lienholder's address has changed, the lienholder must submit a request on letterhead stationery or a UCC3 form requesting the address change.  
    • A lienholder's name cannot be changed (in the case of a buy-out) when processing a duplicate title.  
    • If the lien indicated on the record has been satisfied, either the original note stamped paid, or a satisfaction of lien executed by the lienholder must be submitted. It may be submitted on company letterhead with the name, address, and telephone number of the lienholder. If the telephone number is not on the letterhead, but is attainable, the file will not be rejected for that reason.   

In lieu of a lien satisfaction on letterhead, a notarized affidavit of satisfaction of lien signed by a representative of the lienholder will be acceptable.   

*Either document must show a complete description of the vehicle including the make, model year, and vehicle identification number (VIN). The representative of the lienholder must list their position on the application.  

If the registered owner is not able to come in, we can process the registration transaction with a signed LA OMV Permission to Process form and a signed LA OMV Vehicle Application.